Unit Renewal
These pages are under development to help adult leaders in our units understand the new process for renewing units and individual memberships. It will be focused on the needs of out adult leaders in the Great Trail Council to understand the greatly simplified process and how to engage the software at my.scouting to make this transition.
Youth and adult leader membership fees are separated from the unit renewal process.
Below are the steps to renew your unit. Scroll down to see the FAQ.
Step 1 Log on
At My.Scouting.org and go to Organization Manager (Unit Leader, committee chair, chartered organization representative, or designee have access).
Step 2 Click On "Unit Renewal" on the menu
Step 3 Validate Information for the 12-month term.
If registered, your unit renewal is good through 12/31/2024.
Step 4 Make Changes to Leadership Positions if needed
Designate your leadership by selecting among the registered adult leaders on your roster.
Have leaders take Youth Protection Training if needed.
Great Trail YPT Expiration Dates
The council will expunge members who allow their YPT to lapse on these dates in 2024. Registrations will be expired by the end of business (5:00 pm EST) if not showing as current in My.Scouting.org records.March 27
April 26
May 29
June 26
July 29
August 28
September 26
October 29
November 22
December 18
Step 5 Validate whether your leaders have the required training.
The Great Trail Council has a policy that our unit leaders must have Position Specific Training.
Hazardous Weather Training is also required.
The unit renewal process only checks for valid YPT. The Unit Leader should be certain that all training is up to date before you post your renewal.
Step 6 E-sign the Page
Add the signature (E-sign) in the required field.
Step 7 Pay and Submit
You may choose to pay online or at the council office.
Other documentation and FAQs
Scout Unit Renewal Guide Draft 2 15 2024.pdfWhen can a unit begin the unit renewal process?
Unit Renewal begins two months before the unit expiration date, and then there is a one-month lapsed period to allow for late renewal.
Will Council Registered Units Use the Same Process?
Council Registered Units will have to renew manually.
Who can submit the unit renewal?
The Unit Key 3 and the COR Delegate can renew the unit and renew members if needed.
How can the unit sign
The COR can login to Organization Manager and sign the form and then process the renewal, or any of the Unit Key-3 can sign. Key 3 delegates cannot approve the renewals
Is a unit required to pay their renewal fee online?
No, options are by ACH, Credit Card, or pay at the council office.
Will Units have the option to pay for their members?
Units will be able to choose to pay renewals for all members, this option will block the online payment by the parent.
You can learn about the process at Scouting.org at this link. Unit and Membership Renewal on Scouting.org
